Credit Card System

In general SUNSMARTPOS supports following two setups

Integrated payments

POS is integrated with your payment device and payment provider. The amount is automatically displayed on the device. Transaction information reaches back to SUNSMARTPOS and is automatically recorded. This results in streamlined workflow and lower risk of mistakes because of manual data entry.

External payment device

payment amount is manually entered into the external device. Sales associate must manually enter the transaction details into SUNSMARTPOS . This method is suitable if you want to choose from wider range of payment providers.

payment amount is manually entered into the external device. Sales associate must manually enter the transaction details into SUNSMARTPOS . This method is suitable if you want to choose from wider range of payment providers.

Android Barcode Scanner Integrated with Sunsmart POS

Sunsmart POS offers seamless integration with a high-performance Android Barcode Scanner, designed to enhance your inventory management and sales operations. With the Zebra 4710 Android Scanner, your team can scan, update, and manage products and sales in real-time, all from a mobile device. Perfect for retail stores and enterprise logistics, this Android scanner streamlines your POS experience, providing flexibility, mobility, and accuracy.

Key Features of the Android Barcode Scanner

Pistol Grip Design:

Ergonomically designed for comfortable, long-term use, especially in fast-paced retail environments.

2D Android Scanner Handheld

Powered by Zebra 4710 for high-quality barcode scanning of both 1D and 2D codes.

Qualcomm CPU

Fast, reliable performance with the Qualcomm processor, ensuring quick scans and updates.

Dual-Band Wi-Fi

Seamless connection on both 2.4G and 5G networks for stable, fast communication.

NFC

Enable quick tap-to-connect for NFC-enabled devices and products.

4G Full Netcom for Retail Stores

Stay connected, whether you’re in-store or managing remote operations.

Powerful Battery

Handle longer shifts with 4500mAh battery for the handle and 4100mAh PDA battery, ensuring you can work without worrying about frequent charging.

Brand:

MUNBYN ensures a durable, high-quality experience with excellent customer support.

Connectivity Technology

4G/3G/2G/WiFi, 2.4G/5G, and IEEE 802.11 a/b/g/n/ac for fast, reliable connections.

Lithium Polymer Battery

Includes 1 lithium polymer battery to power your device through long hours of operation.

Lithium Polymer Battery

Includes 1 lithium polymer battery to power your device through long hours of operation.

Scan Rate

0.1 Lines Per Inch, enabling fast, accurate scanning even in busy environments.

Report Manager

The SunsmartPOS POS system provides a multitude of standard reports which make it easy to monitor and analyze all aspects of a retail. SunsmartPOS reports can be generated to provide accurate, up-to-the-minute data regarding customer sales history, current inventory status, inventory movement, employee performance, purchasing records, overall profitability, and much more.

All reports may be sent to a printer, displayed on the screen, or saved to PDF, .CSV, or MS Excel file formats which can be further manipulated using a spreadsheet or other software applications. Since SunsmartPOS does not require the purging of transaction history, most transaction reports can be run for any date/time range, past or present.

SunsmartPOS's unique design and data storage techniques provide easy access to all reports with up-to the-second accuracy. Sales reports can be printed over any period such as daily, weekly or monthly. Whether it's gross profit, sales tax collected, sales commissions, current receivables, or a departmental inventory listing with average cost, price and stock level, SunsmartPOS will give you all the reports you need.

The aim is to give you the ability to view your sales reports from anywhere in the world and be able to make informed business decisions based on them.

You need to know what’s going on with your store and SunsmartPOS has over 50 reports, many customizable, that furnish with you the information you need to stay competitive. Compare sales by month and year, watch purchasing trends and cost fluctuations. You will know at a glance how profitable your store is.

The advance business analytics is all automated for you so that you don’t have to do all the work. Receive insightful data driven from POS to your system within moments.

Create report sets that get printed together at the touch of a single button

Create new report formats customized to your individual business needs

Automatically print reports

Auto E-mail Reports

Email reports directly from the report manager

Export to a variety of formats

Perform searches in your report results

There is simply no system that offers the reporting power of the Task Manager and SunsmartPOS suite of Software which is why these systems simply lead the market
SALES

Sales Summary Report

Batch Close-Out Report

Sales and Taxes Summary

Sales By Tender

Transaction Log and detail

Sales Summary by Day Report

Reconcile Credit Card

Sales By Hour

Sales By Week

Sales By Month

Sales By Quarter

Sales By Year

Non-Revenue Amount Detail

Day Sales Report (All Register)

Department Wise Sales by Register

ITEM SALES

Sales by Item Summary Report

Item Sales Summary With Discount

Sales Return By Item Report

Sales Return Summary

Department Sales

Category Summary

Group Summary

Item Sales by Month

Parent Child Item Sales Report

Sales by Department by Category

ODERING

Purchase Order by Supplier

Good Received by Supplier

Supplier Item List

Reorder List

MISCELINIOUS

Employee Time Log

Login Log-out by Employee

Operation Record Log Summary

Operation Record Log Detail

Income Expenses

Cash Drawer Operations Summary

Cash Drawer Operations Detail

Paid out Detail

RF History

MSAI Report

INVENTORY

Item Stock Summary

Item Stock Value

Zero Stock Item

Negative Stock Item

Stock Movement Analysis by Quantity

Stock movement Analysis by Amount

Stock Flow Summary Report

Inventory Dead Stock List

Item Price Change Log

Item Quantity Change Log

Item wise Sales with Stock

Automatic Cloud Backup

Sunsmart POS offers Automatic Cloud Backup, ensuring that your critical business data is securely stored in the cloud without any manual intervention. Whether it's sales, inventory, transactions, or customer information, all your POS data is continuously backed up to keep your business running smoothly—without lifting a finger.

How It Works

Real-Time Backups

Your POS data is automatically backed up to the cloud every hour, ensuring that the most recent transactions and updates are always protected.

No Manual Action Required

The backup process happens seamlessly in the background, so you don’t need to worry about remembering to back up your data.

✅ Key Benefits of Automatic Cloud Backup

Prevent Data Loss

In the event of a hardware failure, power outage, or human error, your data remains safe in the cloud.

Reduced IT Burden

With automatic backups, you reduce the need for manual IT management, saving time and resources.

Business Continuity

Rest easy knowing your data is secure and accessible, no matter what happens to your physical hardware.

Scalable & Flexible

Sunsmart POS’s Auto Email Scheduler ensures that key operational data is delivered to your inbox (or your management team's inboxes) on a schedule you define—daily, weekly, monthly, or custom intervals. Whether you're running a single store or managing multiple locations, timely access to POS data helps you make informed decisions, faster.

Auto Email Scheduler

The Auto Email Scheduler in Sunsmart POS empowers your business to stay informed—automatically. With this feature, you can schedule critical reports like sales summaries, inventory updates, and end-of-day breakdowns to be emailed to you or your team on a recurring basis, without lifting a finger.

What It Does

Rest easy knowing your data is secure and accessible, no matter what happens to your physical hardware.

✉️ Types of Reports You Can Automate

Daily Sales Summary

Track performance trends and stay on top of revenue targets.

End-of-Day Reports

Get a full snapshot of each day’s transactions and register activity.

Inventory Reports

Monitor stock levels, reorder needs, and item movement.

Employee Shift Reports

Review clock-in/out times, sales by staff, and labor efficiency.

Custom Reports

Build reports that matter to your business and schedule them as needed.

✅ Benefits of Auto Email Scheduling

Time-Saving

No need to manually run and send reports—set it once and forget it.

Consistency

Reports are sent out on time, every time, reducing errors and oversights.

Improved Oversight

Owners and managers stay in the loop without logging into the system daily.

Multi-Recipient Support

Send reports to multiple stakeholders (owners, accountants, managers, etc.).

Customizable Scheduling

Choose specific days, times, and report types that match your workflow.

With Sunsmart POS’s Auto Email Scheduler, staying on top of your business metrics has never been easier. Automate insights, streamline management, and make better decisions—faster.

Inventory Management System

A proper retail management system is critical to the success of any retailer, no matter the size of their business or the type of products they sell. The good news is that this seemingly challenging task doesn’t have to be as complicated as most retailers might think.

With SunsmartPOS inventory management you can maintain real-time inventory control throughout all channels and locations. Keep stock replenished with automated reordering, forecast inventory through analytics, and leverage vendors and third-parties to fulfill and drop ship orders Track and control your stock by defining minimum and maximum quantities of each item at store level. Get insights through fast, slow and dead stock analysis. SunsmartPOS also lets you manage the inventory across all your stores centrally. Label printing, item card and ABC analysis is also streamlined.

Set Minimum/Maximum Levels for Automatic Ordering

Barcode Tag Printing: Configure, Edit & Print

Automated Ordering by Product, Vendor, Departments, Category or Period Sales

Receiving With or Without P.O.

Vendor Catalogs can be Imported for Future Ordering

Use Handheld Computer for Inventory, Counting, Ordering & Receiving

Store Transfers

Purchase Order (PO) Generator

The Purchase Order (PO) Generator in Sunsmart POS streamlines the process of managing inventory by automatically or manually generating purchase orders when stock levels fall below predefined thresholds. This feature ensures that your store remains well-stocked without over-ordering, saving time and reducing the risk of stockouts or excess inventory.

How It Works

The PO Generator is designed to handle the creation, management, and processing of purchase orders efficiently. Here’s a breakdown of how it works and the key features of the system:

✅ Key Features of the PO Generator in Sunsmart POS

1. Inventory Monitoring

Automatic Stock Level Checks

The system continuously monitors your inventory levels in real-time, comparing current stock with predefined reorder thresholds.

Reorder Level Alerts

When stock falls below the reorder level for a specific product, the system automatically flags it for reordering, ensuring you never run out of popular items.

2. Supplier Management

Supplier Linking

Each product in your inventory is linked to a specific supplier. This allows the system to easily retrieve supplier information whenever a PO is generated.

Supplier Information Retrieval

The system pulls up supplier contact details (such as name, phone number, email, and address) automatically, streamlining the purchase order process and reducing human error.

3. PO Creation

Automatic PO Generation

Once the system detects low stock levels, it automatically generates a purchase order for the affected products. This ensures you can restock without manual intervention.

Manual PO Creation

In addition to automated PO creation, you can also manually generate or edit purchase orders. This gives you the flexibility to order additional items or make adjustments based on current needs.

4. Order Export & Print

Export Options

Once the PO is created, you can export it in various formats (such as PDF or Excel) for easy record-keeping or sharing with suppliers.

Email Sending

The system allows you to send the purchase order directly to the supplier via email, further streamlining the ordering process.

Print Option

: For businesses that prefer physical copies, the system also allows you to print the purchase order directly from the POS, making it easier to handle physical paperwork and delivery coordination.

✅ Benefits of the PO Generator

Automated Reordering

Never worry about running out of stock—automatic PO creation ensures products are reordered when stock levels hit the threshold.

Time Savings

Manual ordering processes are minimized, allowing your team to focus on other tasks while the system takes care of procurement.

Improved Supplier Communication

By automatically linking products to suppliers and generating purchase orders, communication with suppliers is more efficient and less prone to error.

Accuracy in Stock Management

Ensures that purchase orders are created only for low-stock items, helping to avoid over-ordering and excessive inventory costs.

Streamlined Order Tracking

Easily track all purchase orders and their statuses through the POS system, giving you a clear view of your procurement process.

Reorder Inventory Management

Reorder Inventory Management in Sunsmart POS is an essential feature that helps businesses maintain optimal stock levels, ensuring that products are always available without overstocking. By automating the reorder process, it reduces the risk of stockouts (running out of products) while also preventing excess inventory. This feature is a cornerstone of effective inventory control, enabling you to keep your store running smoothly and profitably.

How It Works

The Reorder Inventory Management system continuously monitors stock levels and compares them to predefined reorder thresholds. When inventory falls below these levels, the system automatically triggers alerts or generates purchase orders for replenishment. This process helps you maintain the right balance of stock without the need for manual intervention.

✅ Key Features of Reorder Inventory Management

1. Automatic Stock Monitoring

○ The system constantly monitors your inventory levels in real-time. When a product reaches its reorder point (the threshold level), the system automatically identifies it as a low-stock item.

○ This helps prevent stockouts, ensuring that you never run out of high-demand products.

2. Customizable Reorder Levels

○ You can set individual reorder levels for each product based on factors such as sales velocity, seasonality, and supplier lead time.

○ This allows for tailored inventory management, ensuring that popular items or seasonal products are reordered promptly.

3. Automated Restocking Alerts

○ When inventory hits the reorder threshold, automatic alerts are triggered to notify managers or inventory controllers.

○ These alerts can be set to notify via email, SMS, or POS system notifications to ensure that staff are always aware of the need to restock.

4. Reorder Suggestions

○ The system can suggest optimal restock quantities based on historical sales data, current stock levels, and trends. This helps prevent overstocking or understocking, ensuring that you only order what is needed.

5. Purchase Order Integration

○ You can link each product to its specific supplier, and the system will automatically retrieve the supplier’s details when generating a reorder or purchase order.

○ The PO can then be emailed to the supplier directly from the POS system, streamlining the purchasing process.

6. Supplier Management

○ You can link each product to its specific supplier, and the system will automatically retrieve the supplier’s details when generating a reorder or purchase order.

○ This ensures that orders are placed correctly with the right supplier, reducing errors and improving order efficiency.

7. Historical Inventory Data

○ The system tracks past inventory trends and sales patterns, providing historical data that can be used to forecast future demand.

○ This helps adjust reorder levels over time, ensuring that your stock levels always align with real-time market conditions.

Special Pricing Program

SunsamrtPOS Multi-Store Retail Management Software Can Help You Grow Your Business More Efficiently:

Getting daily reports from all your stores, for e.g. stock and sales reports are very important. Because these reports allow business owners and managers to generate consolidated results on sales performance across the chain.

Inventory and valuation reports provide you the with the crucial information about where inventory is being distributed. This will help you take quick & critical decisions regarding buying & transferring stock.

Easy transition from single to multiple stores at any time

Each store runs independently.

Manage data locally all controlled via security and configuration settings

View (with permission) sales, customers, inventory at any store

Manage inter-store transactions, such as returns, transfers transactions

Merchandisers can view and manage inventories, purchasing, transfers either centrally or locally.

Profit Margin Analysis

Profit Margin Analysis in Sunsmart POS is a powerful tool that helps you understand how much profit you're making on each product, category, or brand. By tracking your profit margins accurately, you can make smarter decisions about pricing, inventory, and marketing strategies, ultimately increasing profitability and optimizing your business operations.

📊 Key Features of Profit Margin Analysis

Real-Time Profit Tracking

Profit margin reports are updated in real-time, giving you the most accurate and up-to-date insights into your business performance.

Customizable Reports

Create customized reports tailored to your business’s specific needs—whether you need insights into a specific location, time frame, or product category.

Actionable Insights

Turn your profit margin data into actionable strategies, helping you focus on high-margin products, adjust pricing, and optimize inventory.

How Profit Margin Analysis Works

1. Ensure Product Costs Are Entered

○ Navigate to the Product Details in your POS system.

○ Enter or update the Cost Price (also known as Unit Cost or COGS, which stands for Cost of Goods Sold).

○ Accurate cost entry is essential for precise margin calculations and provides a clear understanding of your true profit on each sale.

2. Run Sales or Margin Reports

Sunsmart POS offers built-in reports that give you comprehensive insights into your sales and profit margins. Common reports include:

○ Sales by Item: This report shows the cost, sales price, and profit for each individual product.

○ Profit Margin Report: Provides a breakdown of profit margins for all items sold, helping you understand which products are more profitable.

○ Category/Brand Profitability: Track profit margins across different product categories or brands to identify the most and least profitable areas.

○ Low-Margin Items: This report highlights items with low or negative margins, helping you pinpoint areas for potential improvement.

3. Use Filters for Deeper Insights

Customize your reports to get more granular insights by applying various filters:

○ Date Range: Analyze profit margins over a specific period (e.g., weekly, monthly, quarterly) to spot trends.

○ Location: View performance by location if you have multiple stores or warehouses.

○ Supplier: Compare margins by supplier to see which suppliers offer the best value and profitability.

○ Category: Get a detailed look at how different product categories are performing in terms of profit.

○ Employee: Track sales performance by individual staff members, allowing you to assess how well employees are selling high-margin products.

4. Identify Opportunities for Improvement

Profit margin analysis not only helps you track current performance but also identifies areas for growth:

○ High-Margin Products: Find your top-performing products and consider promoting them more to increase sales. These are the items that drive profitability, so focusing on them can boost your bottom line.

○ Low-Margin or Negative-Margin Items: Spot products that have poor margins and assess whether you need to increase prices, renegotiate with suppliers, or remove these items from your offering.

○ Seasonal Margin Trends: Profit margins can vary seasonally, so tracking trends over time can help you plan for upcoming seasons. You can adjust your strategy based on historical performance to maximize profits during peak times.

RF Wireless Terminal

Rugged. Portable. Smart.

Our RF Wireless Terminals are designed for high-performance mobile data collection in retail and warehouse environments.

Key Features

Built-in Barcode Scanner

(1D/2D): Instantly scan barcodes right from the top of the device.

Color LCD Display

Clear, bright screen for easy navigation and data review.

Keypad Input

Simple data entry with tactile response

Portable & Lightweight:

Compact design makes it easy to carry all day.

Rugged Build

Durable enough to handle rough environments.

Real-Time Warehouse Management

Transform your inventory handling with real-time updates and smarter workflows.

Real-Time Inventory Tracking

Accounting & Inventory Control Integration

Retail Store Price Checking: Instant lookup for price verification and stock levels.

Weighted Product Program

A Weighted Product Program in a Sunsmart POS system is specifically designed for businesses that sell products priced by weight rather than by unit. This program is crucial for industries where products are measured and priced by weight (e.g., kilograms, pounds, grams), such as grocery stores, delis, butchers, or bulk goods retailers. The system ensures that products like fruits, meats, cheese, and other bulk items are priced accurately and efficiently based on their weight at the time of sale.

This program helps streamline the selling process for weight-based goods and minimizes pricing errors, ensuring that both the customer and business are on the same page when it comes to pricing and inventory.

✅ Key Features of the Weighted Product Program

1. Weight-Based Pricing

○ Automatically calculates the price based on the weight of the product entered into the POS system.

○ The POS allows input of weight using a digital scale connected to the system, ensuring the price is accurate based on the weight of each item sold.

2. Integration with Digital Scales

○ Seamlessly integrates with digital scales (e.g., countertop scales or hanging scales) that weigh products in real-time.

○ As products are weighed, the system instantly updates the price according to the pre-set price per unit of weight (e.g., $5/kg or $10/lb).

3. Dynamic Price Calculation

○ The system dynamically calculates the price for products based on their actual weight and the unit price established in the POS system.

○ The price is updated in real-time, allowing for quick and accurate transactions, especially during high-volume sales periods.

4. Multiple Unit Conversion Support

○ Supports various unit conversions, such as kg to lb, g to oz, or any other measurement unit relevant to the product.

○ This ensures that businesses can operate internationally or with products that use different measurement standards.

5. Label Printing for Weighed Products

○ Automatically generates price labels or tags for weighed items, which include information such as weight, price per unit of weight, total price, product description, and barcode.

○ Helps provide clear and accurate labeling for customers and ensures compliance with labeling standards.

6. Inventory and Stock Management

○ Updates inventory levels in real-time as weighed products are sold. If the product is sold by weight, the system automatically adjusts stock levels based on the weight sold, ensuring accurate inventory counts.

○ Facilitates stock rotation by tracking the weight of products sold and remaining, helping businesses manage perishables better.

7. Custom Pricing Per Product

○ Set price-per-weight rules for individual products, making it easy to apply different pricing strategies for various items (e.g., a special price for premium cuts of meat or organic produce).

○ This flexibility allows for promotions like discounted weight-based prices or pricing by volume (e.g., 10% off for bulk purchases).

8. Sales Reporting & Analytics

○ Track and report on sales by weight, allowing businesses to analyze trends in their product categories (e.g., which products are selling the most by weight).

○ Reports can show total weight sold, average price per unit, and profit margins for weighted items, helping businesses make data-driven decisions.

Customer Reward Program

The Customer Reward Program in Sunsmart POS is a powerful loyalty feature designed to enhance customer retention, encourage repeat sales, and create a more personalized shopping experience. By tracking customer purchases and offering rewards like points, discounts, or cashback based on buying behavior, this program turns one-time shoppers into loyal customers.

What It Does

The Customer Reward Program allows you to automatically track customer spending and offer rewards based on their purchasing patterns. Customers can earn points for every dollar spent, unlock special discounts, or even qualify for cashback, depending on the structure you choose.

By integrating seamlessly into your POS system, the rewards are easy to apply, and the data collected helps you better understand your customers and tailor your marketing efforts.

🎯 Goals of the Customer Reward Program

Incentivize Repeat Purchases

Encourage customers to return by offering points, exclusive discounts, or rewards with every purchase.

Track Customer Lifetime Value

Get valuable insights into your customers’ buying behavior and how much they spend over time, enabling smarter decision-making.

Reward Loyal Customers

Show appreciation for your most frequent buyers by offering them special perks or exclusive offers.

Enable Personalized Promotions

Use customer data to send targeted promotions, discounts, or rewards based on their purchase history, increasing relevance and engagement.

✅ Benefits of the Customer Reward Program

Customer Retention

By rewarding repeat business, you foster stronger loyalty and keep customers coming back.

Increased Sales

Increased Sales Encouraging customers to earn rewards incentivizes them to spend more, driving up sales and average transaction value.

Personalized Experiences

Tailor rewards and offers based on individual purchasing behavior, creating a unique experience for each customer.

Easy Program Management

Set up, track, and modify rewards easily within your POS system, with no need for third-party software or complicated configurations.

Enhanced Customer Engagement

Give customers a reason to engage with your brand beyond a one-time purchase, increasing overall satisfaction.

Multipack Inventory Management

Multipack Inventory Management in Sunsmart POS is a powerful feature that allows you to efficiently manage products that are sold both individually and in packs (multipacks), ensuring accurate stock levels and seamless sales tracking. This is particularly useful for businesses that sell items in both single units and bulk (such as soda cans, bottles, snacks, and other multipack products).

What It Does

The Multipack Inventory Management feature ensures that whether you’re selling products individually or as part of a larger pack, your inventory is tracked accurately across both sales types. Key functionalities include:

● Separate Product Tracking

Track both the individual items and the multipacks separately in your inventory, while linking them together for easier management.

● Automatic Inventory Adjustments

When a multipack is sold, the system automatically adjusts both the multipack quantity and the individual item quantities, keeping stock levels synchronized.

● Flexible Sales Options

You can sell items as individual units or as part of a multipack, giving your customers more buying flexibility while keeping your inventory up to date.

● Stock Consolidation

Maintain a single inventory record for a product, but have the system calculate the total stock across both units and multipacks to prevent over or under-selling.

✅ Benefits of Multipack Inventory Management

Accurate Stock Levels

Accurate Stock Levels By automatically adjusting stock levels for both individual and multipack sales, you reduce the risk of discrepancies.

Simplified Operations

Handle both individual and multipack sales without having to manually adjust inventory for each transaction.

Increased Sales Flexibility

Allow customers to buy in quantities that suit their needs, from single units to bulk packs, enhancing customer satisfaction.

Optimized Stock Management

Avoid overstocking or running out of individual items or packs by keeping a unified view of total inventory.

Streamlined Reporting

Easily view inventory and sales data for both individual products and multipacks in your reports, ensuring clear insights into product performance.

With Multipack Inventory Management in Sunsmart POS, you can confidently manage both individual items and multipacks, ensuring that your inventory is always accurate, your sales are seamless, and your customers enjoy a flexible shopping experience.

Scan Data – Altria Program

The Altria Scan Data Program is a specialized feature designed for retailers, particularly in the tobacco industry, to seamlessly report cigarette and tobacco product sales in real time, directly from their Point of Sale (POS) system. This program allows retailers to earn rebates and incentives from Altria by submitting accurate and timely sales data, all while ensuring compliance with local laws and promotional requirements.

The core of the program is scan data, which refers to the detailed, real-time sales information captured when a tobacco product is scanned and sold. This data is used by Altria for various purposes, such as tracking consumer behavior, ensuring promotional compliance, and providing incentives or rebates to eligible retailers.

✅ Key POS Features for Altria Scan Data Program

1. UPC-Level Data Capture

○ The system captures detailed item-level data every time a tobacco product is scanned. This includes the product's brand, quantity, price, and other key identifiers.

○ Accurate data capture is essential for meeting Altria's reporting standards, ensuring that all required information is sent to Altria’s processors for rebate calculations.

2. Age Verification Integration

○ The POS system prompts for age verification whenever a tobacco product is sold. This may involve scanning a customer’s ID or entering their Date of Birth (DOB).

○ This step helps ensure compliance with local laws and Altria policies that require age verification for tobacco product sales.

3. Automated Daily Reporting

○ The POS system automatically sends daily scan data reports to Altria-approved third-party processors (e.g., RJR, MSAi) to ensure timely and accurate submission of sales data.

○ Additionally, the system may allow manual data uploads in cases where the automated process is not available or applicable.

4. Loyalty/Adult Consumer Engagement

○ Many POS systems support integration with Altria’s digital couponing or loyalty programs to engage adult consumers.

○ Customers must verify their age and identity to redeem these offers, ensuring that all tobacco-related promotions are legal and compliant.

5. Promotion Compliance Tracking

○ The POS system tracks promotional sales, such as products sold with discounts, coupons, or bundles.

○ It ensures that only qualified transactions (those that meet the program’s requirements) are reported for rebates and incentives, preventing any compliance issues.

6. Multi-Manufacturer Support

○ Some POS systems can handle multiple tobacco manufacturers simultaneously, allowing retailers to report sales data to Altria, RJ Reynolds (RJR), and ITG in one unified system.

○ This maximizes rebate opportunities and ensures compliance with various manufacturer-specific requirements, all through a single interface.

7. Data Security & Privacy

○ Encrypted data transmission ensures that all sales data is securely transmitted to the required parties without compromising privacy or security.

○ Only essential fields (UPC, price, timestamp) are shared with Altria and third-party processors, protecting sensitive customer and transaction details.

8. Audit Trail & Reporting Logs

○ The system maintains a comprehensive audit trail of all reported data, providing a history of transactions that have been submitted for rebate purposes.

○ This feature is crucial for handling rebate disputes or audits and ensuring that all data is accurately recorded for regulatory and financial review.

✅ Benefits for Retailers

Rebates & Incentives

Retailers can earn rebates and promotional incentives from Altria based on the sales data they report.

Compliance with Legal & Manufacturer Policies

Ensures compliance with legal requirements for selling tobacco products and the specific terms of Altria’s program.

Automated Reporting

Simplifies the process of automatically generating and submitting sales reports, saving time and reducing manual errors.

Customer Engagement

Enhance customer experience through age-verified loyalty programs and promotions, while ensuring compliance with age-restriction laws.

Promotion Tracking

Tracks product sales involved in promotions (discounts, bundles, etc.), ensuring qualified transactions are reported for incentives.

Multiple Manufacturer Support

Retailers can handle rebate programs from multiple tobacco manufacturers within a single POS system, improving efficiency.

Improved Audit & Dispute Management

With audit trails and reporting logs, retailers can easily manage disputes and prove compliance in case of audits.

Secure & Private Data Handling

Ensures data privacy and secure transmission, protecting both retailer and customer information.

Multi store Operation

SunsamrtPOS Multi-Store Retail Management Software Can Help You Grow Your Business More Efficiently:

Getting daily reports from all your stores, for e.g. stock and sales reports are very important. Because these reports allow business owners and managers to generate consolidated results on sales performance across the chain.

Inventory and valuation reports provide you the with the crucial information about where inventory is being distributed. This will help you take quick & critical decisions regarding buying & transferring stock.

Easy transition from single to multiple stores at any time

Each store runs independently.

Manage data locally all controlled via security and configuration settings

View (with permission) sales, customers, inventory at any store

Manage inter-store transactions, such as returns, transfers transactions

Merchandisers can view and manage inventories, purchasing, transfers either centrally or locally.

Label Printing Manager

Once you change the price of a product, a label will print automatically through the hardware, or you can also print labels for multiple items.

Auto Data Backup

Make your point of sale data safe and secure

Included in Retail SunsmartPOS POS Software is an easy to use back up program so you can protect your data. Backing up is important so we give you the tools to do it easy and quick as well as we keep all the data in one data file.

Auto Batch Closeout

Batches will closeout automatically based on user set time schedule.

Replication Database

The system will replicate (copy original) data into every machine connected though the network. If the server machine shuts down, you can make any machine as the server within minutes. The replication process will secure your data.

Easy Inventory Update

Updating inventory in Sunsmart POS is designed to be both quick and efficient, ensuring that your stock levels are always accurate. Whether you’re adjusting quantities manually, uploading in bulk, or using a barcode scanner, Sunsmart POS makes inventory management a breeze.

Steps to Easily Update Inventory in Sunsmart POS

1. Log Into the Admin Dashboard

○ Access the POS system’s admin panel using your admin or manager credentials to begin updating your inventory.

2. Navigate to the Inventory or Products Section

○ Look for tabs labeled “Items” or “Inventory.” This is where you’ll find your full product list.

3. Choose an Update Method

Sunsmart POS offers several ways to update your inventory:

○ Manual Update: Edit one product at a time.

○ Bulk Upload: Import updates via CSV or Excel files for speed.

○ Barcode Scanning: Use real-time barcode scanning to instantly update stock.

Update Methods

1. Manual Product Update

● Click on the product you want to update.

● Adjust the quantity in the “On Hand” field.

● Hit Save to confirm changes.

2. Bulk Inventory Update (Recommended for Speed)

● Export your current inventory (usually in CSV format).

● Update quantities in the relevant column.

● Re-upload the updated file to the POS system for instant updates.

3. Use Android Barcode Scanner

● Scan product barcodes using a barcode scanner connected to your POS system.

● As products are received or sold, the stock levels automatically update in real-time, streamlining the process.

4. Set Reorder Alerts (If Available)

● Enable low-stock alerts to receive automatic notifications when stock is running low, helping to prevent stockouts.

5. Update Products from the Invoice

● Scan or select each product by SKU, barcode, or name from the invoice.

● Enter the quantities received (as per the invoice).

● Optionally, add cost price updates if the prices have changed.

● Add new products directly from the invoice for seamless integration.

✅ Benefits of Easy Inventory Update

Accuracy

Ensure your inventory counts are always accurate, minimizing discrepancies or errors.

Efficiency

Quickly update stock levels through multiple methods—manual, bulk, or barcode scanning.

Time-Saving

Bulk updates and barcode scanning dramatically reduce the time spent on manual data entry.

Real-Time Syncing

Changes made through any update method are instantly reflected in the system, ensuring everyone is working with the most current information.

Better Stock Management

Reorder alerts and easy invoice updates help keep your stock levels optimal, preventing stockouts and overstocking.

With Easy Inventory Update in Sunsmart POS, managing your stock has never been faster or simpler. Whether you’re updating a single product or making bulk changes, you’ll always have accurate, real-time inventory data at your fingertips.

Product Expiry Date Program

The Product Expiry Date Program in Sunsmart POS is designed to help businesses manage inventory with precision, especially for products that have expiration dates—such as food, beverages, pharmaceuticals, or any perishable or time-sensitive goods. With this feature, you can effortlessly track and manage product expiration dates, ensuring that products are sold in the correct order and minimizing waste.

What It Does

The Product Expiry Date Program tracks the expiration dates of products within your inventory, and provides real-time alerts and reports to help you manage stock effectively. Key features include:

Track Expiry Dates

Easily enter and track the expiry date of each product when it is added to your inventory.

Sell-by Date Alerts

Receive alerts when products are nearing their expiration date, helping you take action to either discount or remove products from the shelves.

FIFO (First In, First Out)

Ensure that older products are sold first to reduce the risk of expired inventory.

Automatic Inventory Updates

Expired products are automatically flagged, and their quantities are adjusted to prevent them from being sold.

Batch or Lot Tracking

If applicable, track specific batches or lots for more granular control over expiration dates, ensuring that any affected product can be easily located.

✅ Benefits of the Product Expiry Date Program

Minimized Waste

Minimized Waste Reduce product waste by ensuring that older products are sold first, keeping your stock fresh and minimizing loss due to expiry.

Improved Inventory Management

Automatically update inventory when products expire, preventing expired items from being sold.

Compliance & Regulations

Ensure compliance with industry regulations regarding product expiry and safe product handling.

Better Customer Satisfaction

Customers will appreciate knowing they’re purchasing products that are still within their shelf life, leading to increased trust and loyalty.

Increased Profitability

By managing expiration dates effectively, you can sell more products before they expire and reduce loss due to unsold expired goods.

With the Product Expiry Date Program, Sunsmart POS ensures that managing perishable or time-sensitive inventory is as easy and efficient as possible, helping you reduce waste, boost profitability, and maintain customer satisfaction.

Alternate UPC setup

Sunsmart POS features an intelligent Alternate UPC Setup, designed to make your inventory and checkout process more flexible, efficient, and accurate.

This feature allows a single product to be associated with multiple barcodes (UPCs)—all linking back to one master product record. Whether you're dealing with vendor inconsistencies, product variations, or bundled item sales, Alternate UPCs ensure your operation stays smooth and streamlined.

When to Use Alternate UPCs:

🧃 Multiple Packaging Versions

The same item may come in new and legacy packaging with different barcodes.

🏷️ Vendor-Specific Barcodes

Different suppliers may assign different UPCs to identical products.

📦 Single & Multipack Sales

Easily sell items in individual units or bulk packs while tracking one unified inventory.

🌍 Regional Barcode Variations

Manage barcode differences for the same SKU across different geographic markets.

✅ Key Benefits of Alternate UPC Setup

Faster Checkout

Cashiers can scan any valid UPC—no need to search or enter product info manually.

Inventory Accuracy

All sales from alternate UPCs are linked to one product, ensuring accurate stock levels.

Vendor Flexibility

Eliminate disruptions when vendors supply the same item with varying barcodes.

Multiple Labeling Options

Easily support dual-branding, private labels, or custom relabeling needs.

By integrating Alternate UPCs into Sunsmart POS, you eliminate the friction caused by barcode discrepancies—making your retail or restaurant operation smarter, faster, and more adaptable.

Dynamic UPC Program

The Dynamic UPC Program in Sunsmart POS brings flexibility and precision to barcode scanning by allowing your system to interpret and process variable data—such as price, weight, or quantity—directly from the barcode at the time of scanning. This program is essential for businesses that deal with products whose characteristics vary at the point of sale, like weighted items or price-embedded products.

What It Does

The Dynamic UPC Program enables your POS system to automatically adjust and interpret barcodes based on:

● Weight: For products sold by weight, such as fruits, meats, and deli items, the barcode dynamically communicates both the price and the weight at the time of scanning.

● Price Encoding: : For products scanned from barcode scales or smart price tags, the barcode not only identifies the product but also dynamically includes the price at the time of scanning, eliminating the need for manual price entry.

✅ Key Benefits of the Dynamic UPC Program

Accurate Pricing

Automatically calculates prices based on weight or other variable factors, ensuring accurate transactions every time.

Faster Checkout

Cashiers can scan products with variable data (like fruits, meats, etc.) quickly without needing additional input or adjustments.

Reduced Errors

Eliminates the risk of manual price entry or weight miscalculation, improving overall transaction accuracy.

Seamless Integration

Integrates with your existing barcode system and scales, making it easy to adopt without major system changes.

Enhanced Customer Experience

Speedy and error-free transactions, ensuring customers are satisfied with accurate pricing and quick checkout.

With the Dynamic UPC Program, Sunsmart POS enables you to handle complex product types—like weighted or price-encoded items—effortlessly, giving you a faster, more accurate, and streamlined checkout experience.